How to set up your documents' numbering?

💻 Managing your documents’ numbering is only available via the web app.

Set up automatic numbering

From the Invoices or Quotes section, click on Settings at the top of your screen. You will be displayed a Settings page to automatically set up the document's numbering.

• If you are creating your first document, or you are switching to Qonto from another provider, you will simply have to enable the automatic numbering toggle and insert your desired numbering pattern for invoices and quotes. We will then automatically generate all your next document numbers.

• In case you are already using Qonto to issue your invoices, we will automatically detect your last invoice number or quote number, and generate the next number in the sequence.

Click Save changes and your set-up is completed. We will now generate unique and sequential numbering for your invoices, quotes, and credit notes so that you will not have to worry about this anymore.

⚠️ For compliance purposes, we recommend you number your invoices sequentially and chronologically. You should not have duplicates or skips in your numbering sequence. Selecting automatic numbering can help you comply with regulations and create professional documents.

Manual document numbering

In case you need to insert a specific invoice or quote numbers or the automation does not fit your needs, you can select the manual numbering at any time:

• Click on the Settings page and disable the automatic numbering toggle

• Click on Save changes and your set-up is completed.

You can now customize your document numbers according to your needs. If you want to revert to the automatic numbering, you can easily do it from the Settings section.

💡 Matching your invoices to incoming payments

If you want to match your invoices with incoming payments using invoice numbers, your invoice number must follow a certain pattern: