This feature enables businesses request advance payments from clients, ideal for projects with significant upfront costs. Once the Deposit invoice is paid, a balance invoice can be generated to request the remaining amount. This process helps manage cash flow, reduce non-payment risks, and ensure compliance.
Who can use this feature
This functionality is available on both the web and mobile apps, accessible to all pricing plans with no additional add-ons required. Deposit invoices can be created by Owners and Admins. Accountants can view the deposit invoices created.
How to create a deposit invoice?
You can either create it directly from a approved quote or from the Client Invoices section:
From an approved quote:
- Access the Quotes section
- Find and select an approved Quote (unapproved Quotes cannot be converted into Deposit invoices)
- Click on Create Deposit Invoice
- In the invoice creation screen, toggle the This is a deposit invoice option.
- Specify the deposit amount or percentage, add a description (optional), and review the calculated amount
- Click Create Invoice to generate your Deposit invoice.
Directly from the Client Invoices Section:
- Go to Invoices > Client invoices in the menu
- Click on Create Invoice
- In the invoice creation screen, toggle the This is a deposit invoice option.
- Specify the deposit amount, add a description (optional), and review the calculated amount.
- Click Create Invoice to generate your Deposit invoice.
You can view all of your Deposit invoices in the Client Invoices dashboard. The invoice list displays the type of invoice and the invoice number below the client's name.
You can also customize your deposit invoices by adding:
- Custom headers, terms, and conditions.
- Deposit percentages or amounts.
- Due dates for the deposit payment.
What happens after a deposit Invoice is paid?
After a deposit invoice is paid, you can generate a balance invoice for the remaining amount (which is automatically calculated) by accessing the paid deposit invoice. The deposit will be automatically linked to the final invoice and/or quote for seamless tracking.
⚠️ The balance invoice is not automatically generated after the deposit invoice is paid.
How to cancel a deposit invoice?
- For unpaid Deposit invoices: Cancel directly from the Deposit invoice view.
- For paid Deposit invoices: Cancel using a credit note directly from the Deposit invoice view.
How to create a balance invoice?
1. Open the paid Deposit invoice.
2. Click "Create Balance Invoice."
3. The remaining balance is automatically calculated.
4. Verify and finalize the invoice.