Partial Invoices enable you to bill customers incrementally throughout a project's lifecycle, rather than requesting the full amount upfront. You can invoice either specific amounts or percentages as work progresses, giving you greater flexibility in managing project payments.
đź’ˇ This feature is available across all Qonto pricing plans and accessible via both web and mobile platforms. Only users with Owner, Admin, or Manager roles (with customer invoice permissions) have the ability to create and manage partial invoices.
Beyond creating Quotes, Qonto supports three distinct invoice types to match your billing needs:
- Single Invoice – Bill the complete amount in one payment
- Deposit Invoice – Single advance or down payment
- 🆕 Partial Invoice – Bill progressively as your project advances
How do I create a Partial Invoice?
You can create a Partial Invoice in two ways:
A) From an approved quote
- Navigate to the Quotes section and select the approved quote you want to work with.
- Click on Create Invoice and choose the type Partial Invoice.
- Enter the items you want to invoice, then set the progress of the total amount you wish to invoice.
- You can apply the same share for all items or define a different share for each item individually.
- Shares can be defined as either a percentage or a euro amount.
Once you've configured your invoice, review the summary and confirm.
B) From the client invoices section
- Go to Invoices > Client list and select the relevant client.
- Click on Create Invoice and choose Partial Invoice.
Then proceed with the same steps as described above—enter the items, set the shares (either uniformly or individually), and confirm your invoice.
ℹ️ All partial invoices are visible in the client Invoices section and are linked to the reference quote and project.
How can I create a second partial invoice ?
You can create multiple partial invoices as needed until you have billed 100% of all items in your project.
- Go to a Quote or a Deposit invoice or a Partial Invoice already issued
- Click on Create Invoice
- Choose Partial Invoice
What will my Partial Invoice look like?
The partial invoice will display only the selected share of amounts for each item you've chosen to bill. Additionally, a payment breakdown page is automatically added to this type of invoice. This breakdown provides a progressive history of all invoices issued for the project or customer, showing the related amounts and percentages that have already been invoiced as well as those remaining to be invoiced.
When opening a quote, a deposit invoice, or a partial invoice, you will see a summary of all documents related to the project, including any previously issued partial invoices.
What is the difference between a Deposit invoice and a Partial invoices ?
A) Differences between the two
A Deposit Invoice is used to request an advance payment before starting work on a project. It represents a one-time upfront payment, typically issued at the beginning of a project to secure the engagement or cover initial costs.
A Partial Invoice, on the other hand, allows you to bill incrementally as the project progresses. You can issue multiple partial invoices throughout the project lifecycle, invoicing specific amounts or percentages of the total as milestones are reached or work is completed. This provides greater flexibility for projects that span over time and require progressive billing.
B) How to create first a deposit and then a partial invoice
To combine deposit and partial invoicing on the same project, start by creating a Deposit Invoice :
- from Quote > go to Completed > Select an approved Quote > click on Create Invoice > Choose Partial Invoice
- from Invoices > Create Invoice > trigger This is a deposit invoice > Choose Partial Invoice
Once the deposit invoice is issued, you can then create one or more Partial Invoices for the remaining amount as the project progresses.
When creating each partial invoice, you'll define the share of the total amount to bill—either as a percentage or a specific euro amount.
The payment breakdown page will automatically track all invoices issued for the project, showing the deposit amount, each partial invoice, and the remaining balance to be invoiced.