How can automations enhance my Qonto financial workflows?

With automations, you can effortlessly automate and manage financial workflows directly within your Qonto account, enhancing efficiency and reducing manual tasks.

The automations feature is designed for ease of use, requiring no technical expertise. It leverages intelligent templates and workflows to ensure your financial processes run smoothly and automatically.

Who can use it ?

This feature is available across Basic, Smart, Premium, Essential, Business and Enterprise plans, though specific automations may have different plan requirements. It can be accessed by Owner and Admin roles.

What should I know before using Qonto automations?

1. Account Requirements
   Some automations work with a single account, while others require multiple accounts. Check requirements during setup.
2. Mobile Access
   Automations are currently only accessible through the Qonto mobile app, not on the web platform.
3. Specific Use Cases
   Automations are designed for specific financial tasks and cannot be customized for other purposes.
4. Insufficient Funds
   An automation may fail if there are not enough funds in the source account when it runs.
5. Plan Changes
   Downgrading your plan or removing add-ons may restrict certain automation features, including automatic approvals.
6. Template Availability
   Not all templates are currently active; some are marked as "coming soon" and cannot be used yet.

What automations are available?

Tax management

1. VAT Fund: Automatically set aside the correct VAT amount from every incoming payment to a dedicated account, ensuring you're always prepared for tax deadlines.
2. Corporate Tax Fund: Automatically allocate the appropriate percentage of revenue to cover corporate tax obligations, preventing year-end cash flow surprises.
3. Tax Fund: One comprehensive automation that simultaneously handles all tax obligations, automatically splitting revenue into dedicated accounts for complete tax management.

💡 Suggested Tax Rates (Germany)

These are suggested default rates to help you get started. You can customize these percentages based on your specific business needs and local tax requirements.

Note: The rates shown are recommendations only. Always consult with your accountant or tax advisor to ensure compliance with your local tax obligations.

Advanced Income Allocation: 
Automatically divide income into different categories or accounts as per your requirements.

Account Balance Alerts:

• Low Balance Alert: Receive instant notifications when your account balance reaches predefined low thresholds to prevent missing funds.
• High Balance Alert: Receive instant notifications when your account balance reaches predefined high thresholds to prevent overdrafts and optimize surplus funds.

Customizable Template:
Design your own templates with complete flexibility to set custom triggers, actions, and conditions that fit your needs.

How to create an automation ?

1. Access automations:
   • From the Qonto menu, click on Automations
2. Choose a template:
   • Click on the templates tab.
   • Browse the templates library and select a template that fits your needs.
3. Set up the automation:
   • Click on continue after selecting a template.
   • Follow the prompts to configure the automation:
     • Select the source and destination accounts.
     • Define triggers, conditions, and actions.
     • Review your settings to ensure everything is correct.
   • Click on continue.

💡 Ensure sufficient funds are available in your source accounts to avoid any disruptions in automated workflows.

1. Choose the run type for the automation:
   • Ask for approval: Requires approval for each automation (each time the automation runs, you will get a notification and you will have to approve the action - all automations that need approval can be found in the Tasks ).
   • Automatically: Runs without intervention (you will still be notified when the automation runs, with no action required from your part).

By following these steps, you can efficiently automate your financial workflows in Qonto, saving time and reducing manual tasks.

How do I edit and delete my automations ?

1. View active automations:
   • Go to the Your automations tab.
   • Here, you can see all your active automations.
   • Check their status and automation history.
2. Edit an automation:
   • From the Your automations tab, select the automation you want to edit or delete.
   • Modify the settings as needed.
   • Save your changes.

How do I approve automated tasks ?

1. For manual approval:
   • Receive a notification of the pending task.
   • Go to the Qonto tasks section.
   • Select the automation you need to review.
   • Review the automation details carefully.
   • If you are satisfied with the actions, select the ones you want to approve and click on approve selected actions.
   • If you decide not to approve the automation, click on decline all actions.
2. For automatic approval:
   • Tasks execute automatically based on the rules you have set.
   • You will receive notifications after each execution to keep you informed.
   • You can view the history of these automatic tasks in the automation details.