A per diem is a daily flat-rate allowance that covers your meal and accommodation costs during a business trip. Instead of collecting and submitting individual receipts, you enter your trip details once and Qonto automatically calculates the allowance you're entitled to for each day, based on official rates. See the article: What is per diem allowance and how is it calculated?
This feature is currently available only for German organizations, on both web 💻 and mobile 📱.
How do I claim a per diem allowance?
- Go to Expenses, click Add expense, and select Daily allowance.
- Enter your departure and return dates and times.
- Enter your destination. If your trip includes several stops, click Add destination for each additional leg — Qonto applies the correct rate to each one based on its location.
How does Qonto calculate my daily allowance?
Based on the dates and destinations you entered, Qonto calculates your allowance automatically: a partial-day rate applies to your departure and return days, and a full-day rate applies to every full day in between.
Click How is this amount calculated? to see a day-by-day breakdown of the rate applied and how the total was reached.
Can I adjust for supplements or deductions?
If your company covers costs like an overnight stay, or if some meals were already provided during the trip, you can add a supplement or deduction before continuing. Each adjustment is itemized and automatically updates the total.
For a standard trip with no exceptions, you can skip this step entirely and go straight to reviewing your total.
How do I submit and get reimbursed?
- Review the final calculated amount for your trip and continue.
- Review your expense report. It can include receipt and mileage expenses alongside the per diem allowance, so you're reimbursed for the full trip in one bank transfer.
- Submit the report for approval, or save it as a draft if you want to add more expenses first.
Once submitted, your expense report goes to the next person in your company's approval chain, as defined by your company's approval policy. Once it's fully approved, you're reimbursed within seconds.