Focus your time only on expenses that matter. Offer yourself flexibility, control only what matter.
Streamline your expense management with advanced controls. Optimize your team's time by focusing only on significant expenses, while maintaining flexibility and control where it matters most.
From October 2026, this add-on is renamed Team Spend Controls, and many of the features below move into plans for free:
| Feature | Where it is from October |
|---|---|
| Basic card settings (daily limits, transaction limits) | Free, all plans |
| Unlimited virtual, ads and instant cards | Free from Business+ (Essential: 50 free, €1/extra) |
| Unlimited Employee role | Free, all plans |
| Basic manager role permissions (team invites, card creation) | Free from Essential+ |
| Advanced manager permissions | Team Spend Controls add-on |
| Advanced card settings (spending categories, usage days) | Team Spend Controls add-on |
| Expense reports | Free from Essential+ |
| Custom approval workflows, including 4-eyes dual approval policy | Team Spend Controls add-on |
| Budget management for teams | Free from Essential+ |
| Receipt centralization (Google Drive, bulk upload, receipt forward) | Free, all plans |
| Mileage allowance | Free, all plans (never gated by this add-on) |
| Receipt scanning | Free, all plans |
| Continuous HRIS integration | Team Spend Controls add-on |
| Missing receipt reminder / custom rules to block card when missing receipts | Team Spend Controls add-on |
| Personal expenses reimbursement | Free, all plans |
| One-time setup HRIS integration | Team Spend Controls add-on |
| Subscription management (centralized tracking, notifications, history) | Free from Premium+ |
How much does the Expense & Spend Management add-on Plus cost?
Until October, the add-on is available for €89/month with monthly billing or €69/month with annual billing (excluding VAT). From October, it is replaced by Team Spend Controls at €49/month (monthly) or €39/month (annual).
It is available for Team plans (Essential, Business, and Enterprise).
What is the difference between Basic and Advanced Manager roles?
| Basic Manager (included in all Team plans) | Advanced Manager (requires ESM/AP add-on), all basic manager permissions, plus: |
| Select sub-accounts for supplier invoice payments and transaction access | View account balances, IBAN, transactions, and download statements |
| Manage cards (create, delete, edit and review card requests) | Manage bookkeeping |
| Manage suppliers and supplier invoices company-wide : edit the supplier invoices and pay it | Set up and suspend direct debit mandates |
| Invite team members as employees | |
| Make transfers, reimbursements, and mileage reimbursements | |
| Act as approver in approval workflows | |
| Enhanced supplier invoice management capabilities |
Advanced Manager — until October, requires the current ESM/AP add-on; from October, requires the Team Spend Controls add-on.
What is an approval workflow?
An approval workflow is a process that manages spending requests from initiation to final decision.
You can also configure a 4-eyes dual approval policy on top of your approval workflows to add an extra layer of payment security.
Until October, this feature is available through the current Account Payable Plus and Expense & Spend Management Plus add-ons. From October, it will be available through the Team Spend Controls add-on.
What is the 4-eyes dual approval policy?
The 4-eyes dual approval policy is a security control that ensures no single person can both prepare and execute a payment — not even an Owner or Admin.
💡 For more details on the 4-eyes policy, check out our dedicated FAQ
It works alongside your approval workflow: while the approval workflow handles business validation (reviewing and approving a request), the 4-eyes policy ensures a second person always validates the final payment execution. The person who initiates or prepares a payment is always blocked from being the one to execute it.
It applies to transfers, supplier invoices, and expense reports.
Until October, available through the current Account Payable Plus and Expense & Spend Management Plus add-ons. From October, available through Team Spend Controls.
How does budget management work?
- Set budgets for each team
- Create dedicated accounts with specific IBANs
- Track spending by team, project, or expense category
- Monitor real-time budget usage.
Until October, available through the current add-on. From October, budget management for teams is included from the Essential plan.
How can I manage my add-ons?
You can manage your add-ons from both the web and mobile app. On web, go to Settings > Billing and invoices (under Organizations) and click on the desired add-on. On mobile, access Menu > Settings > Price plan (under Organization) and select your add-on. For more information about available add-ons, consult our dedicated help article: What add-ons are available to complement my plan?
What happens if I remove the add-on?
No worries! You will keep access to all standard features. You'll lose access to the features exclusive to Team Spend Controls (advanced card settings, custom approval workflows, advanced Manager permissions, auto-block on missing receipts, HR integrations). While you can remove the add-on anytime with monthly billing, annual billing features remain active until the end of your billing period, with no mid-term reimbursement.
Need help getting started? Our support team is available via chat right from your Qonto app!